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Public Records Guidelines

If you wish to make a public records request under M.G.L. Chapter 66, Section 10 and Chapter 4, Section 7(26), please follow the guidelines below:

Records Access Officer

The Public Records Access Officer for the Cape Cod Regional Government, known as Barnstable County, is Owen Fletcher.

Records Types Available

Please note, Barnstable County generally possesses only documents related to County government and County services.

Barnstable County does not generate or possess vital records (e.g. marriage licenses, birth certificates, death certificates). You may be able to obtain these records by contacting the relevant town where the event occurred. As a courtesy, links to town websites can be found at the bottom of this page.

Further, Barnstable County does not possess any documents regarding criminal histories, arrest records, or court matters where the County is not a party to the proceedings. The websites for the Barnstable County Probate and Family Court, and the Barnstable District Court, operated by the Commonwealth of Massachusetts, can be found here:

https://barnstablecountypfc.com/

https://www.mass.gov/locations/barnstable-district-court

You may be able to find additional information by contacting local town police departments, or the County Sherriff’s Office. The Sherriff’s Office also operates the Barnstable County Correctional Facility. You can find its website here:

http://www.bsheriff.net/public-info/public-records/

The Barnstable County Registry of Deeds possesses documents related to the real property ownership history for Cape Cod. However, in Massachusetts, Registries of Deeds deal only with title to real property.  Other aspects of property ownership, such as building type/size, property taxes, zoning, etc. fall under the jurisdiction of the municipality where the property is located. The Registry’s website can be found here.

https://www.barnstabledeeds.org/

How to Request Records

To make a request, please complete the form at the following link:

Barnstable County Records Request Submissions

Alternatively, you may: 1) contact the Public Records Access Officer to set up a meeting for an in-person request; 2) submit your request in writing, by hand delivery, by facsimile to (508) 375-6648, by email to publicrecords@barnstablecounty.org, or by first class mail to the following address:

Owen Fletcher
Public Records Access Officer
Barnstable County
3195 Main Street
Barnstable, MA 02630

We strongly suggest using the automated system at the link above to receive the quickest response. We also suggest that you make your requests in writing to reduce confusion.  In your request, please provide your email address, mailing address and telephone number. Also, please specify the type of record you are looking for and the time period (year or date) of the record you would like.

If you would like assistance in identifying records and/or forming your request, please call Owen Fletcher, Records Officer, at (508) 375-6648 or contact him by email at publicrecords@barnstablecounty.org,

Records will be provided electronically if available unless you specify that you are unable to receive documents in this format, specify your preferred format, and provide a mailing address for your request.

When will I hear back on my request?

Within ten business days following the receipt of your request (as defined by 950 CMR 32.06)(2)(e), we will respond to you in writing and confirm receipt of your request. We also will advise you of the status of your request by either providing the records or identifying:

  • the records that are not in our custody, possession or control (with guidance if we know where these records may be sought);
  • the records that we are withholding in accordance with the public records law;
  • the time-frame within which we will be producing the records; and/or
  • a request to you for additional time or a modification of the scope of the request (in the interest of getting the records to you as soon as we can at the lowest cost);
  • if applicable by law, a good faith estimate of the fee to produce the requested records, and
  • your appeal rights.

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